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WP Bulk Replace

Update hundreds of WordPress files in one reviewed batch.

Drop in the replacement files, review the matches that need attention, then run the batch when you are ready. Backups and rollback are built in.

Explore Pro Download Free

Example question: “How do I replace 200 PDFs without doing them one by one?” Answer: 200 files — Bring the whole batch in at once. Matched — It works out which file goes where. 18 to review — Check the ones it is unsure about, then replace. Example question: “Can I update this PDF without breaking the links?” Answer: New file — Swap the document itself. Same file, swapped — The page keeps pointing at it. Links keep working — Nobody has to update a URL. Example question: “Our filenames change every semester. Can it remember the matches?” Answer: Match once — Tell it where the file belongs. Remember it — Pro remembers where that file goes. Less cleanup next time — Recurring batches get easier.

The old way

200 PDFs. One handbook update.

  • Find each post that links the old file
  • Upload, rename, re-link, repeat
  • Hope you didn’t miss one

With WP Bulk Replace

One batch. One review. One approval.

  • Drop the files in as a batch
  • Check only the matches that need you
  • Replace everything, originals kept

How it works

From a folder of files to a finished update in four steps.

    • qv-18-actuator-manual-rev2.pdf
    • qg-5-gas-detector-manual-v2.pdf
    • + 7 more

    Upload

    Drop the whole batch in at once.

    • QG-5 Gas DetectorHigh 94%
    • QU-90 UltrasonicHigh 93%
    • QA-7 pH AnalyzerMedium 82%

    Match

    Likely destinations found for you.

    • 6 matched
    • 3 heldNeeds review
    • You decide

    Review & resolve

    The uncertain ones wait for you.

    • Backup kept✓
    • Replaced✓
    • Rollback ready

    Backup & replace

    Originals kept, then swapped.

6 matched · 3 held. Nothing replaced until you approve.

See what you’re approving

Every match, graded. Every decision yours.

See where every file will go before anything changes. WP Bulk Replace suggests matches, shows confidence scores, and holds uncertain results for your review.

See the full safety workflow Browse practical guides

Bulk Replace › Batch #2 › Review & Resolve The review screen for a batch called Product manuals, fall 2026 update: confidence and status filters above a table of new PDFs matched to the instrument pages they belong on, each with a score and a status. Nine files in the batch; three are waiting to be checked.
A real batch review: nine files, with three waiting for a decision.

Pro

Teach it once. Pro remembers.

Handle recurring file updates faster. Pro remembers the matches you correct, and also finds files used in ACF fields and WooCommerce products.

See what Pro adds Watch the Pro demo

FIN-DEPTFinance Department

Remembered for the next batch

AI Assistant

Tell it what needs replacing. See exactly what would change.

Describe the job in plain English. The Assistant creates the batch, uploads and matches your files and prepares the change, showing you exactly what would be updated so you can review it.

Get Pro See the AI Assistant

Requires Pro. Preview it with your Pro licence before you add the add-on.

The AI Assistant chat. A message asks to replace two price lists with two attached PDFs. The plan reads “Replacing 2 files, 2 pages”: each old file, the file it becomes and the page that uses it, with the buttons Approve and replace and Decline. Nothing has changed yet.
Shown with “Always ask for approval” on: the plan waits for you before anything changes. Demo site and demo files.

Add-ons

Built for how you work, wherever your files live.

Explore add-ons

  • Multisite Add-on

    Update every site in your network from one screen.

    Upload once, review matches for every site together, and replace everywhere — with a backup on each site.

    Explore Multisite

  • Cloud Storage Add-on

    Offsite backups you control. Cloud files you can finally replace.

    Verified copies in your own bucket, and safe replacement of files already stored in your cloud bucket.

    Explore Cloud Storage

  • Enterprise Storage Beta

    Bulk replacement for enterprise-managed hosting.

    Built for platforms such as WordPress VIP and Altis, with your host holding the keys.

    Start free in Beta

  • AI Assistant, API and MCP Add-on

    Ask in plain words. Review the plan.

    Chat in WordPress, with MCP and the REST API for your own tools.

    Learn more

Made for teams that keep large file libraries current.

  • Agencies

    Client sends a folder of updates? Replace the batch, then reuse your corrected matches next time.

  • Higher education

    Handbooks, course documents, departmental forms and schedules.

  • Associations & nonprofits

    Member documents, reports, applications, annual updates.

  • Government sites

    Policies, agendas, forms — where links should keep working.

  • Publishers & stores

    Downloadable material that changes without a page rebuild.

  • One large site

    Hundreds of files on one site? That’s exactly the job.

  • Nothing replaced until you approve

    You see every match first. Uncertain ones are held for your decision.

  • A backup before every change

    Originals are kept, so you can go back.

  • Rollback when you need it

    Undo a replacement from the same screen. Brand-new files can be added in the same batch.

Replace the whole batch. Keep every original.

Download Free See Pro